- Party Planning!
Use this guide to get organized then download our Checklists
and hire a CREWMEN to take care of the rest.
The Basics
Step 1 of 9
Being organized is key. Answer these six questions and get started: What is the date? Total number of guests? Location? Do you have a theme? What is your budget? Entertainment?
Date
Step 2 of 9
For formal events, invitations can be sent out three to four weeks in advance, or even earlier for very important affairs. If you are sending invitations, be sure to include an R.S.V.P. And don't hesitate to call people for responses -- not knowing how to calculate quantities for an event is a sure cause of nervousness. A simple telephone call, email or txt several weeks in advance is sufficient for informal events. Don't forget the power of Facebook.
Guests
Step 3 of 9
Invite a mix of people who would make an interesting ensemble. It could be a group of people you like; it may be professionals you need to entertain. However, be strict about the size of your location to avoid over crowding or worst yet, having an event sparingly filled. In some cases having your work colleagues and social friends mix may be a good way to create new relationships but be careful of what that may entail.
Location
Step 4 of 9
Space is critical -- so don't exceed the space and equipment you have. If guests will be standing, the average room can generally accommodate 25 people. For any form of dinner, you must provide seating. Consider renting a place or equipment if your home isn't equipped to handle the party you want. Think outside the box -- a friend's condo party room or gallery could give you party an interesting edge.
Cocktail or Dinner?!
Step 5 of 9
Depends on your budget, location and theme. Cocktail parties are the least expensive and most versatile. For a sit-down meal, you must have (borrow or rent) dishes, flatware, glassware, linens, seating, and serving pieces. A buffet is almost as versatile as a cocktail party, and the size and price can be tailored to your budget.
Budget
Step 6 of 9
Think alcoholic drinks first, as it can be a major expense. Consider food, rentals, service, music or entertainment, and decorations to establish your initial budget. Consider serving a signature drink to cut on costs. Be inventive with your food choices to limit costs -- instead of fillet of beef, have a Mexican fiesta.
Entertainment
Step 7 of 9
Music can make or break a party but doesn't have to be complicated at all. Match your selection to your budget and style. Plug in your iPod up to speakers and create a specific playlist. For more elaborate parties, consider live music. Student musicians are a good source for quality and affordable entertainment. Don't forget to hire a CREWMEN.
Finally
Step 8 of 9
Use this information to figure out the final details. The theme of party will dictate what you need for equipment, the season can inspire the menu, and the budget will factor into the type of entertainment you choose and if you use a caterer. Above all be creative and tailor a party you would want to attend.